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In a company, many key factors need to come together to ensure the smooth running of the business and the well-being of employees. It's important to take into account the fact that each employee may have different needs and desires when it comes to their work. That's why a company needs to offer a variety of spaces: open-plan offices, separate offices, modular spaces and so on. Every employee should be able to find a workspace that meets his or her immediate needs. The possibilities are numerous, but it remains to be seen what your company's specific requirements are. To help you make sense of it all, we'll give you the keys to optimizing thelayout and use ofyour workspaces.
How to diagnose the situation?
First of all, it is essential to carry out a diagnosis of your current layout and its suitability for your needs.
The main questions to ask are the following:
- The decoration of your premises design, trendy and in keeping with your corporate image?
- Does the current office layout correspond to current work organization (split between partitioned and open-plan offices, flex office, etc.)?
- Are there enoughcollective spaces for staff meetings?
- Are workstations adequately equipped to promote productivity and efficiency?
- Visit relaxation or catering areas offer the amenities and services your employees need?
- Comfort conditions comfort Are they adequate (thermal comfort, ventilation, lighting, etc.)? Is nature present or visible on my premises?
- Is your layout in line with your CSR strategy strategy (responsible purchasing, energy efficiency, etc.)?
BLOOM INSIDE, a company specializing in office furnishings, offers an online online self-diagnosis which allows you to take stock of your situation before you start, by identifying your strengths and weaknesses. This saves you valuable time, and enables you to better target the professionals you need to reinvent your workspaces.
What workspaces do I need for my team?
You need to think carefully about the layout of your premises in order to meet the current needs of your employees and optimize your workspaces.
These workspaces tend to become impersonal with new ways of working: the flex office and telecommuting. These offices are used by several employees. However, it is still possible to make these spaces pleasant to encourage productivity and collaboration.
The right ratio seems to be 30/70. 30% individual space dedicated to concentration and 70% collective spaces for collaboration or relaxation.
Individual spaces
We're not just talking about individual offices, but also telephone booths, the concentration bubbles. A first survey conducted by the OpinionWay institute indicates that a work environment improves the ability to concentrate for 92% of respondents.
As a result, there seem to be several factors to consider when designing. The comfort is essential, along with work surface, connectivity and privacy. Acoustic discretion can take many forms...
Communal areas
They bring teams together and enable collaboration, sharing or relaxation. A company therefore needs collective spaces that are productive such as meeting rooms, and others dedicated to well-being such as rest rooms, kitchens and bathrooms. These spaces indirectly benefit the company's activity, both for employees and visitors. According to a a study by Bloominstudy performance rate of a happy employee, for example, is 12% higher than that of other employees.
These spaces must also be designed to create a pleasant atmosphere. Let in natural lighteven in offices, is essential for the comfort and comfort comfort. The use of glass partitions can be a solution for large spaces, allowing everyone to benefit from the light.
How important is furniture and decoration?
Work furniture
Office furniture is part of everyday daily life of an employee's working life. Its choice should not be overlooked. It is an investment but a long-term one, especially if you opt for quality.
On the one hand, it will enable you to safeguard your health of your employees and limit risks of musculoskeletal disorders. When you consider that MSDs account for 87% of all illnesses and that they represent a direct cost of over 2 billion euros for companies in 2017 (according to Assurance Maladie figures), it's clear that there's a not inconsiderable advantage to well thought-out office design.
What's more, this furniture contributes to your identityyour employer employer brand in particular. Offices reflect yourimage of the company, its teams and its values. This is a key factor in recruitment young talent generation Z who pay more attention to the sense and transparency. Therefore, choose ergonomic furniture adapted to the human body and design at the same time.
Office decoration
To avoid boredom and depersonalization of your offices, opt for neutral decoration. This promotes well-beinggood mood and creativity during working hours. Your decor should reflect your corporate culture and speak to your employees. You can do this in teams, to create a genuine consistency. You can also arrange plants in workspaces to humanize them. They also improve breathing by absorbing CO2 and neutralize harmful particles produced by computers, printers, etc.
This link between well-being at work and decoration is also confirmed by a Actineo studyaccording to which 9 out of 10 employees feel more productive and creative when their premises are well decorated.
How to optimize workspaces in 2023?
Analyze occupancy flows
The first step in optimizing your workspaces is to carry out a balance sheetan analysis of occupancy trends. In this phase, Jooxter can help you with its dashboards dashboards, both for your teams and your workspaces. For example, you'll find figures on space occupancy rateswhich teams are most face-to-facethe rate of telecommuting rateetc. Understand more easily how your teams work and how they are organized. Thanks to reliable DATAto evaluate the workspace requirements.
Helping employees manage change
During this type of change, employees can lose their bearings and develop a sense of depersonalization. That's why it's important to support them, as in a process of digitization process.
Some employees may find it difficult to cope with these changes inhabitsthe digital tools can help. The Jooxter solution is a real support.
Focus, the Jooxter solution
Thanks to its mobile and web application, Jooxter enables employees to book work spaces (meeting rooms, individual offices, telephone bubbles, parking, etc.). It also makes it possible to declare your status (telecommuting, off-site, onsite, building) and easily locate colleagues to organize meetings or collaborate.
Contact us on the Jooxter website for a quick demonstration of the application..
Other options for optimizing workspaces
Define needs of your employees, so you can adjust your real estate offer. Perhaps it's time to review thelayoutthe layout and distribution of your workspaces. For example, you could rent part of your surface or move. It's possible to reduce the temperature or evenlighting.
Benefits of redesigning workspaces
There are many advantages to redesigning and optimizing your workspaces.
Maximize use of floor space
First of all, you'll certainly notice a space savingas you'll be using them differently. You'll be able to draw conclusions about theoccupancy of your new spaces. You'll notice a fluidity in the use of different spaces, thus limiting occupancy peaks.
Towards energy sobriety...
In addition, review the use of different office spacewill help you reduce your CO2 emissions.. With more efficient use of space, you can concentrate employees on a few floors for example. If you already have a flex officepolicy, where telecommuting you maximize your chances of reducing your energy and energy and real estate costs. ReadBloomInside's article on this subject.
Boosting employee productivity
A new layout of premises is often the result of a complete analysis of their use. You can therefore be sure that these changes will simultaneously increase productivity of your employees. They will no longer have to search for a free space that meets their need of the moment. A happy happy is productive. That's the main advantage well-being and a high quality of working life quality of life at work.
Creating spaces conducive to collaboration
If you increase the number of spaces dedicated to exchanges and productivityand productivity, you'll find that collaboration in your company. Teams will be more inclined to discuss projects or work together in a pleasant space.
Bringing corporate culture to life
Humanizing your premises reflects your corporate culture and helps create a community, a family. Here's one of our latest webinars , organized by Jooxter, on the complex subject of corporate culture and its impact on employeecommitment.
In conclusionoffice layouttheir maintenance and their optimization allow your company and its employees to develop with peace of mind. It also promotes the development of your corporate culture and your employer brand.
However, at a time of climateclimate emergency that energy sobriety is a new challenge. To achieve this, choose materials environmentally-friendly materials when choosing furniture or partitions, for example. It's also possible to design your spaces according to their frequency of use so you can close or lower the temperature of certain work areas.
