Ecocert testimonial: Optimizing office space with flex-office

Matthieu Hauvuy, Real Estate Manager at Ecocert talks to us about optimizing space by implementing telecommuting and flex office within their organization. Optimize your space, for financial, time, organization and productivity gains.

 

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Interview with Matthieu Hauvuy,
real estate manager at Ecocert

Presentation by Matthieu Hauvuy, Real Estate Manager at Ecocert

"My name is Matthieu Hauvuy. I've been working for Ecocert for thirteen years now.

 

I hold the position of Real Estate Manager.

I'm in charge of opening sites, closing them down and carrying out works. In recent years, I've also been busy implementing telecommuting and Flex Office, two related themes."

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What are Ecocert's activities?

"Ecocert is a company that promotes the ecological practices of economic players.

 

A wide variety of companies. We certify not only organic products , but also non-food products and ISO 14 000 industrial processes.

 

We are also responsible for certifying fair trade, forestry and aquaculture labels.

 

Everything that is done well and everything that is done green on the planet deserves to be promoted and labeled so that consumers have confidence in all these products and all these companies." 

How are you organized?

"So there are 1,500 of us around the world.

 

We are present in 27 countries, with offices all over the world. We do audits in 180 countries, so we're truly international.

 

 

More precisely, Ecocert has been based for 30 years in L'Isle-Jourdain, in the Gers department. We wanted to set up in a department that is very agricultural and in the countryside.

 

 

As a result, we ended up here, in the fields, and are now in L'Isle-Jourdain and Toulouse. We have 400 employees spread over several sites around Toulouse."

How is Ecocert improving and managing the flex office?

"We have introduced Flex Office at our regional sites and in Paris.

 

In total, we have over 400 people who have adopted the Flex Office.

 

Everyone uses Jooxter, even employees who don't telecommute.

In fact, we asked everyone to sign up and reserve offices, including directors, to optimize space.

 

In short, everyone in the company is part of the process and today works in Flex Office and with Jooxter."

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How did the transition to the flex office go?

"First of all, we explained to the teams that this was the end of individual offices and instead a dedicated collective space.

And above all, when we showed them the large spaces, which we were constantly lighting, heating and ventilating for nothing, they understood the usefulness of it.

 

No one actually occupies these offices, so there was a need to reduce and optimize space for the environment. As a result, our buildings are "intelligent", and we're making energy and organizational savings at work, as well as financial ones.

 

Today, our colleagues can easily move from one site to another, sharing space between teams, and offices within the same team.

In conclusion, we have been very successful in optimizing space and accelerating flex office, through office reorganizations and site openings and closures.

 

We're finding that spaces are being occupied efficiently and are fuller than they used to be. People who are relevant to each other are occupying offices efficiently.

 

Quality of life in the office has become essential. We're finding a little more human warmth and conviviality in the office."

How have flex offices maximized space at Ecocert?

"To sum up our approach, we have chosen to reduce the square meters at Ecocert and the number of workstations at a time when our population is growing.

 

For this year, we have therefore managed to reduce our surface area by around 160 square meters, which represents a saving in terms of greenhouse gas emissions of 100 tonnes of CO2 for this year, and this will continue for the next few years.

As a result, we have reduced our workforce by 7%, while the number of people occupying our premises has risen by 9% this year alone. 

 

Thanks to occupancy statistics and the Flex Office, we know in advance that we won' t need to open any new offices for the next two years.

 

The current situation is that we are sharing office space efficiently. Occupancy can increase further over the next two years without us having to adjust our office perimeter."

Why choose Jooxter to maximize your space?

"In our specifications, we were very sensitive to the ergonomics of the application, as we wanted to anticipate the validation of the tool by employees.

 

It had to be intuitive, and the teams had to spend as little time on it as possible.

 

They had to be able to quickly understand how the whole thing worked. 

 

Finally, they quickly learned to use Jooxter.

The challenge lies in the acceptance of the tool, which makes the organization run more smoothly. In addition, ergonomic improvements to the interface have further facilitated adoption.

 

For example, the home page has been very well received. It's a very good summary and tool to give employees an overview of their day.

As a reminder, we implemented Jooxter in January. As early as March, we began to detect reliability and stability in the DATA statistics. Following this, at the end of March, the director announced "If this is the real occupation of our spaces, we can close an additional site".

From then on, we were able to make quick decisions based on reliable data to optimize space."

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Visit the full testimonial on our YouTube channel.

Don't hesitate to contact us if this article has aroused your interest. Here is another testimonial from our Ecocert customer.

We supported Écocert in its flex-office project

"For this year we have managed to reduce our surface area by around 160 m², which represents a saving in terms of greenhouse gas emissions of 100 tonnes of CO2 over 2022, and this will continue for the next few years. "

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