Matthieu Hauvuy, real estate manager at Ecocert talks aboutspace optimization through the implementation of telecommuting and flex office within their organization. Optimize your spaces, for financial, time, organization and productivity gains.
Ecocert is an ideal case to make you discover the advantages and the good practices of the flex office, which consists in organizing oneself without a dedicated office. A real plus forattracting and retaining employees. The choice to adapt your professional premises and management for more flexibility. Discover the concept, this new trend and the challenges of flex office and the integration of a flex office solution in this testimonial.
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👉 Key information:
- 400 employees in 6 locations;
- Improved space occupancy;
- A reduction in the overall surface area and the number of workstations while the ECOCERT workforce is increasing.
The result: 100 tons of CO2 saved over the year, better use of space and improved inter and cross-team collaboration!
Presentation by Matthieu Hauvuy, Real Estate Manager at Ecocert
"My name is Matthieu Hauvuy. I work for Ecocert for thirteen years now.
I hold the position of Real Estate Manager.
I'm in charge of opening sites, closing them down and carrying out works. In recent years, I've also been busy implementing telecommuting and Flex Office, two related themes."
What does ECOCERT do?
"Ecocert is a company that works to promote the ecological practices of economic actors.
A wide variety of companies. We certify their organic products , as well as non-food products and ISO 14 000 industrial processes.
We are also responsible for certifying fair trade, forestry and aquaculture labels.
Everything that is done well and everything that is done green on the planet deserves to be promoted and labeled so that consumers have confidence in all these products and all these companies."
How are you organized?
"So there are 1,500 of us in the world.
We are present in 27 countries, with offices all over the world. We do audits in 180 countries, so we're truly international.
More precisely, Ecocert has been based for 30 years in L'Isle-Jourdain, in the Gers department. We wanted to set up in a department that is very agricultural and in the countryside.
As a result, we ended up here, in the fields, and are now in L'Isle-Jourdain and Toulouse. We have 400 employees spread over several sites around Toulouse."
How is Ecocert improving and managing the Flex Office?
"We have introduced Flex Office at our regional sites and in Paris.
In total, we have over 400 people who have adopted the Flex Office.
Everyone uses Jooxter, even employees who don't telecommute.
In fact, we asked everyone to register and reserve offices, including directors, to optimize space.
In short, everyone in the company is part of the process and today works in Flex Office and with Jooxter."
How did the transition to the flex office go?
"First of all, we explained to the teams that this was the end of individual offices and instead a dedicated collective space.
And above all, when we showed them the large spaces, which we were constantly lighting, heating and ventilating for nothing, they understood the usefulness of it.
No one really occupies these offices, so there was a need to reduce and optimize the space for the environment. Thus, our buildings are "intelligent" and we make energy and organizational savings at work, but also financial.
Today, our colleagues can easily move from one site to another, sharing space between teams, and offices within the same team.
In conclusion, we have been very successful in optimizing space and accelerating flex office, through office reorganizations and site openings and closures.
We find that the spaces are occupied efficiently and are fuller than before. The occupation is done efficiently by employees who have a relevance to see each other, who occupy the offices intelligently, and which also contributes to their well-being.
Quality of life in the office has become essential. We're finding a little more human warmth and conviviality in the office."
How were spaces maximized thanks to the flex office at Ecocert?
"To sum up our approach, we have chosen to reduce the square meters at Ecocert and the number of workstations at a time when our population is growing.
For this year, we have therefore managed to reduce our surface area by around 160 square metres, which represents a saving in terms of greenhouse gas emissions of 100 tonnes of CO2 for this year, and this will continue for the next few years.
As a result, we have reduced our workforce by 7%, while the number of people occupying our premises has risen by 9% this year alone.
Thanks to occupancy statistics and the Flex Office, we know in advance that we won' t need to open any new offices for the next two years.
The current situation is that we are sharing office space efficiently. Occupancy can increase further over the next two years without us having to adjust our office perimeter."
Why choose Jooxter to maximize your space?
"In our specifications, we were very sensitive to the ergonomics of the application, because we wanted to anticipate the validation of the tool by employees.
It had to be intuitive, and the teams had to spend as little time on it as possible.
They had to be able to quickly understand how the whole thing worked.
Finally, they quickly learned to use Jooxter.
The challenge lies in acceptance of the tool, which makes organization much more fluid. In addition, there have been ergonomic improvements to the interface, which have further facilitated adoption.
For example, the home page has been very well received. It's a very good summary and tool to give employees an overview of their day.
As a reminder, we implemented Jooxter in January. As early as March, we began to detect reliability and stability in the DATA statistics. Following this, at the end of March, the director announced "If this is the real occupation of our spaces, we can close an additional site".
From then on, we made decisions quickly thanks to reliable data to optimize spaces."